FREE COMMERCIAL CLEANING BID CALCULATOR
Turn crew hours, payroll burden, supplies, travel, overhead, fees, and target margin into a per-visit price, monthly bid, and annual contract value.
SERVICE SCHEDULE
MONTHLY COSTS
Monthly visit math: weekly service is multiplied by 52 ÷ 12, or about 4.33 weeks—not four. This prevents a five-week month from disappearing from the bid.
THE BID FORMULA
Monthly crew time is the most important assumption: cleaners × hours per cleaner per visit × weekly visits × 52 ÷ 12.
Add payroll burden and the monthly costs this account must carry. The calculator then protects your fee allowance and target margin instead of treating them as a simple markup.
Monthly price = Operating cost ÷ (1 − fee rate − target margin)BEFORE YOU SUBMIT
A calculator can organize the bid. It cannot see the building, confirm the scope, or promise a production rate.
List areas, surfaces, restrooms, consumables, periodic work, exclusions, access windows, and inspection expectations.
Estimate crew time from a walkthrough and your own operating experience. Revisit it after the first few services.
Count employer costs beyond wages, or use a fully burdened hourly cost and set the extra burden field to zero.
Make the number of visits, monthly price, included periodic tasks, term, and change process explicit in the quote.
FROM BID TO CUSTOMER
The quote builder loads your calculated monthly price, then lets you edit the scope, customer, terms, and deposit before producing a PDF.
COMMON QUESTIONS
Estimate monthly labor hours from crew size, time per visit, and service frequency. Multiply hours by the real wage cost, add payroll burden, supplies, travel, and allocated overhead, then divide by the share of revenue left after your fee allowance and target gross margin.
A year has 52 weeks. Dividing 52 by 12 gives about 4.33 weeks per month, which captures the annual visit count more accurately than multiplying weekly visits by four.
Square-foot pricing can be a useful comparison, but the actual production time depends on scope, layout, traffic, soil level, access, frequency, and required tasks. This calculator builds the price from your crew time and costs, then shows price per square foot only as an optional check.
Use the employer costs you actually carry beyond wages, such as payroll taxes, workers' compensation, paid time, benefits, or other labor-related costs. If you already use a fully burdened hourly labor cost, set the separate burden percentage to zero.
No. The calculator runs in your browser. Northmethod does not receive the costs, margin, facility size, or price you enter.